Regional culture; application for funding for events and projects in the area of local heritage preservation

The Free State of Bavaria promotes initiatives to preserve local history and strengthen the awareness of local history and tradition.

Purpose

The regional culture funding program is intended to promote initiatives to preserve local history throughout Bavaria and to strengthen awareness of local history and tradition.

Object

Funding is provided for innovative individual events and projects that focus on the purpose of preserving local heritage.

A project is considered innovative if it contains a novel, creative or qualitatively different element from the usual standard.

Funding is not available for purely local projects with no supra-regional relevance.

Recipients of funding

Natural and legal persons with their place of residence, habitual abode or registered office in Bavaria, in particular clubs, municipalities, associations, foundations and private individuals, are eligible to apply for and receive funding.

Eligible costs

The following expenses are eligible for funding if they are necessary for the preparation and implementation of the project during the approval period:

• Personnel expenses
• Material expenses, e.g. for materials or public relations work (brochures, posters)
• Travel expenses for employees and volunteers in accordance with the Bavarian Travel Expenses Act
• General organizational costs (e.g. telephone, copies, office supplies): up to 10 percent of other eligible expenses

Work performed free of charge can be recognized as fictitious expenses under certain conditions:

• in the amount of 12.15 euros per hour
• up to 24.30 euros per hour in the case of special professional qualifications
• up to a maximum of 25 percent of the remaining eligible expenses actually incurred

The work performed must be suitably documented (e.g. by means of timesheets).

In particular, the following are not eligible for funding

• expenses already incurred by the applicant, expenses for municipal management work
• Prize money, expenses for gifts, sponsored events and hospitality
• Expenses for commercial publications and scientific lectures,
• media productions not directly related to the project,
• non-cash expenses and reserves.

Type and amount

The funding is granted as a subsidy.

The type of funding is project funding.
The funding period covers the entire duration of the project.

There is no legal entitlement to funding. Funding is provided in the form of grants in accordance with the budget funds available. The funding rate is up to 30% of the eligible expenditure, unless the outstanding importance justifies a higher funding rate in individual cases due to a special state interest.

• Required document/s
  • Fully completed funding application via the digital application platform
  • Project description with project planning and progression
  • Cost and financing plan with presentation of own contribution and possible third-party funding

• The grant amounts to more than 5,000 euros.
• A minimum grant of more than 10,000 euros applies to local authorities.
• You can prove that you are able to finance the required own contribution.
• The project has a supra-regional impact.
• The own contribution amounts to at least 10 percent of the eligible expenditure.
• The project is innovative: it contains a novel, creative or qualitatively significantly different element from the usual standard.
• In the case of recurring events or series of events, only start-up funding for the first implementation or funding for one-off special events is generally granted.

Exclusion criteria:

Funding is excluded

• if it is a recurring event (start-up funding is possible at most)
• if the project is eligible for funding from the EU, the federal government, the Free State of Bavaria or another state (priority funding)
• if the project primarily pursues commercial interests
• if the project has already been started before approval

Simultaneous funding from the Regional Culture funding program and from the Bavarian State Foundation is generally not permitted.

An exception is only possible

• if the project is particularly outstanding,
• funding cannot be secured in any other way and implementation would be jeopardized without the additional funding. In this case, the approval of the State Ministry of Finance and Home Affairs is required.

not specified

1. consultation

Before submitting an application, a consultation should be held with the approval authority.

2. submit the application

You submit your funding application digitally via the application platform of the State Ministry, see online service. The granting authority is the State Office for Digitization, Broadband and Surveying.

3. examination and approval

• The granting authority will review your application. If the funding requirements are met and budget funds are available, the funding will be approved by means of a written or electronic grant notification.
• The approval period is up to three years.
• The approved funding may not be passed on to third parties.

4 Disbursement

• The approved funding is paid out upon application. The funds can be paid out in several installments.
• Only amounts that are expected to be required for payments due within two months may be disbursed.

5 Proof of use

• After completion of the project, you must submit proof of use of the funds to the granting authority within six months.
• In the event of late submission, the grant notification may be revoked in whole or in part. For smaller amounts of funding, simplified verification regulations apply in accordance with Art. 44a BayHO.
• The application and approval documents and supporting documents must be kept for five years.
• The granting authority and the Bavarian Supreme Audit Office are entitled to audit the proper use of the funding.
• The granting authority may also demand annual interim statements.

(Grants may only be approved for projects that have not yet been started. In individual cases, the granting authority may approve the premature commencement of the project).

There are no fixed deadlines for this funding.