Proof of use of grants to promote the Bremen-Oldenburg metropolitan region in the northwest

If you have received funding for projects in the Bremen-Oldenburg metropolitan region in the northwest, you must provide evidence of the use of this funding.

As the funding recipient, you must provide evidence of the use of grants paid out for projects in the Bremen-Oldenburg Metropolitan Region in the Northwest.

You must fulfill certain requirements in order to provide evidence of the use of the disbursed grants. In particular, the requirements from the grant notification must be met and the grants must have been used appropriately to achieve the purpose of the grant.

To this end, you must submit a factual report and numerical evidence that proves the use of the grant. In particular, a distinction must be made between the proof of use and the interim proof of use: If the purpose of the grant has been achieved or the approval period has ended, you must prepare a proof of use. If the purpose of the grant has not been achieved by the end of the financial year, you must provide interim proof of the contributions received in that year.

As part of the audit of the proof of use, the audit authority may request supporting documents, supplements and explanations and carry out local surveys.

The result of the audit is presented in a final decision, which, depending on the audit result, may also result in (partial) reclaims on the part of the funding provider and further consequences for the funding decision.

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• Payments must already have been made.
• You must observe the deadlines for submitting the proof of use: If the purpose of the grant has been achieved, proof of use must be provided within six months. If the approval period has ended, proof of use must be provided by the end of the sixth month following the approval period at the latest. If the purpose of the grant has not been fulfilled by the end of the financial year, interim proof of the contributions received in that year must be provided within four months of the end of the financial year

• The proof of use must show that the grants have been used for the intended purpose and that the purpose of the grant has been achieved.

Action before the administrative court

The use of grants already disbursed for projects in the Bremen-Oldenburg metropolitan region in the northwest must be proven to the Office for Regional Development (ArL) Weser-Ems. Depending on the point in time in the project, proof of use or interim proof is required.

• You submit the proof of use or interim proof together with the necessary evidence, reports and supporting documents
• If the purpose of the grant has been achieved or the approval period has ended, the proof of use must be prepared. If the purpose of the grant has not been achieved by the end of the financial year, an interim statement must be prepared for the contributions received in that year.
• The auditing authority shall examine the documents with regard to compliance with the requirements of the grant notification and the appropriate use of the grant as well as the achievement of the purpose of the grant.
• If necessary, the audit authority may request additions or explanations and carry out local surveys.
• The audit result is communicated in a final decision. A (partial) reclaim of funds is possible with the final decision if the audit comes to a corresponding conclusion.

Please note the difference between an interim and a where-used list. You can submit both types. An interim proof of use is required if the purpose of the grant has not been fulfilled by the end of the financial year but grants have already been paid out. Proof of use must be submitted after the purpose of the grant has been fulfilled or after the end of the approval period.

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