Request multilingual birth certificate

If you need proof of birth for submission to foreign agencies, you can apply for a multilingual birth certificate.

With a birth certificate you can prove the birth of a person, his or her first and family names, and the details of the parents. You can get a multilingual birth certificate based on the birth register kept in the competent registry office. The multilingual form includes, among others, English, French, Spanish, Italian. The certificate does not require any further legalization (legalization/apostille) in the States Parties to the Convention.

• Registry office that certified the birth. In the case of birth in Germany, this is the registry office that is responsible for the specific place of birth.
• In the case of birth abroad, if it is not known whether and where the birth was notarized, inquiries can be made at the registry office of residence or at the registry office I in Berlin.

Residence registry office or competent registry office

To apply for a birth certificate you will need:

• Your identity card or passport (if applying in writing: certified copy),
• in case of application or collection by a representative:
  • written power of attorney from the authorized person,
  • their identity card or passport (original or certified copy)
  • and the identity card or passport of the representative
• certain persons must additionally substantiate a legal or legitimate interest

• Forms: none
• Online service available: depending on what the office offers.
• Written form required:
• Personal appearance required: no

Civil status certificates contain personal data, therefore their issuance is subject to data protection restrictions.

• Persons entitled to apply (minimum age: 16 years):
  • the person to whom the birth certificate refers
  • the spouse or civil partner (as defined by the Registered Civil Partnership Act)
  • ancestors and descendants of the person concerned
  • Siblings with legitimate interest
• Other persons, i.e. also closer relatives such as aunts and uncles, will only receive a certificate if they can credibly demonstrate a legal interest (for example, by means of a letter from the probate court).

Personal application:

• Go to the registry office that recorded the birth.
• You must present your identity card or passport for legitimation.
• You usually pay the fee when you apply at the registry office.
• In addition to yourself, a person you trust may also order and collect the certificate for you. In addition to a written power of attorney, this person must present your identity card or passport (original or certified copy) and his or her own identity card or passport.

Request by mail or fax:

• Send an informal letter to the relevant registry office requesting that a birth certificate be issued to you.
• Your letter should contain the following information:
  • Surname, first name
  • Date and place of birth
  • Surname, first name of parents
  • if known: Registry office and registration number
• Enclose a certified copy of your identity card or passport with the letter.
• You will receive a fee notice when the certificate is sent.

Online application:

Depending on the offer of the city or municipality, you can also submit the application online.

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There are fees for the issuance of a birth certificate.

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