Apply for approval for the operation of an X-ray facility or the significant modification of the facility for materials testing

If you operate an X-ray system in technical radiography for coarse structure analysis in materials testing or wish to make changes to the operation, you are obliged to notify the competent authority and apply for a permit.

Do you intend to operate an X-ray system in technical radiography for coarse structure analysis or are you planning to make significant changes to an existing and approved X-ray system? This requires approval from the competent authority.

After you have submitted this application, the competent authority will check that your documents are complete and that you meet the legal requirements for the granting of a permit.

The permit holder can be a partnership with legal capacity, a legal entity or a natural person. The permit always refers to the person responsible for radiation protection. If there are any changes in the radiation protection organization, please contact the competent authority to discuss or arrange the next steps.

An example of a significant change is the replacement of the image receiver of the already approved X-ray equipment.

Please contact the regional councils.

The list of required documents for the application for approval can be found in Annex 2 Part C of the Act on Protection against the Harmful Effects of Ionizing Radiation (StrlSchG).

In particular:

• Proof of specialist knowledge and, if necessary, updates for the radiation protection officer if no radiation protection officer is available
• Proof of expertise and any updates for the radiation protection officer
• Certificate and the expert test report
• Floor plan of the X-ray room and adjacent rooms
• Type approval or CE certificate of conformity (optional)

Forms available: Yes
Written form required: Yes
Informal application possible: No
Personal appearance necessary: No

Approval will be granted if the relevant requirements are met. The requirements are met if

1. there are no facts that give rise to concerns about the reliability of the applicant, his legal representative or, in the case of legal persons or associations of persons without legal capacity, the persons authorized to represent or manage the company in accordance with the law, articles of association or partnership agreement and, if a radiation protection officer is not required, one of the natural persons named has the necessary expertise in radiation protection,
2. there are no facts that give rise to concerns about the reliability of the radiation protection officers and they have the necessary expertise in radiation protection,
3. the number of radiation protection officers necessary for the safe performance of the activity has been appointed and they have been granted the necessary powers to perform their duties,
4. it is ensured that the persons otherwise involved in the activity have the necessary knowledge and skills with regard to the possible radiation hazard and the protective measures to be applied,
5. there are no facts giving rise to doubts as to whether the personnel required to carry out the activity safely are available,
6. it is ensured that the equipment is available and that the measures are taken which are necessary for an activity in accordance with the state of the art so that the protective regulations are complied with,
7. it is not an unjustified type of activity according to a legal regulation or if, taking into account a published report, there are no significant doubts about the justification of the type of activity, and
8. other public law regulations do not conflict with this.

If the permit is not granted, an action can be brought before the competent administrative court after receipt of the decision.

• You send the application for approval for the operation or significant modification of an X-ray device to the competent authority.
• Upon receipt of the application and the complete documentation, the competent authority will check whether the requirements for approval have been met.
• After a final assessment by the competent authority, you will receive the decision in the form of a notification. The notification of costs will be issued separately.

The application for approval must be submitted before commissioning or before making any significant changes.

The X-ray equipment may only be put into operation once approval has been granted.

Fee from 200,00 EUR to 3.500,00 EUR (Information on cost composition can be found here)

Approval must be obtained before the X-ray equipment is put into operation. The same applies to the planning of significant changes.